Workers Compensation Posting & Record Checklist

Working checklist

Keep state-required notices and workplace injury records organized without assuming one national rule.

Area	What to record	Done
State rules	Confirm current posting, notice and claim-reporting requirements with the state agency	☐
Policy	Carrier, policy number, effective dates and claim-reporting contact	☐
Workforce	Employee locations, duties, payroll and class codes	☐
Notices	Required workplace poster or electronic notice where applicable	☐
Incident process	Supervisor contact, first report, medical direction if state rules require	☐
Records	Injury report, witness notes, wage records, return-to-work restrictions	☐

Use the checklist with current documents

A checklist is useful only when the entries can be tied back to current business records. Keep the relevant application, quote, policy, endorsement, contract, invoice, log, or claim document beside the worksheet.

Date the worksheet and update it when the business changes.
Do not copy last year’s payroll, revenue, vehicle, property, or contract details without checking them.
Mark unanswered items for a licensed insurance professional or official state resource.
Keep a clean PDF or printed copy with the business insurance file.

Questions to resolve before relying on the result

The checklist does not determine whether coverage exists. Use it to identify mismatches between the business operation and the documents being reviewed.

Which fact on the worksheet is most likely to change underwriting?
Which contract requirement needs an actual endorsement rather than a certificate note?
Which value, limit, payroll, vehicle, or location needs supporting documentation?
Which state-specific requirement needs verification with an official agency?

Sources and verification

Use official and primary sources to verify current rules, insurer licensing, policy wording, and state requirements. The declarations page, forms, endorsements, and signed contracts control the actual insurance relationship.